Sales Assistant & Bookkeeper – Contract Part-time

We have a need for a truly professional corporate multitasker.  Someone that is comfortable assisting salespeople, organizing an office, data mining, managing tradeshows, assisting in lead generation and completing bookkeeping.  If you like the sound of this unique blend of jobs, please read on…

Our international organization works in the area of “clean tech” or “renewable energy” with a strong focus on education and R&D markets.  We are a small subsidiary of a larger European parent with growing sales in a high growth industry throughout the Americas.  We are making a difference by working in the area of renewable energy and education.

We are looking for a professional person with a positive attitude, passion and drive to do great work and help be a part of growing a successful business.  Here are a few details about the type of work you could be doing:

Bookkeeping – we use the MS Dynamics Navision ERP system for bookkeeping.  While the more advanced bookkeeping is done by professional bookkeepers and accountants, we still have a need for someone that can complete day-to-day bookkeeping activities.  Specifically you would help with imputing and managing: vendors, vendor payments, client purchase orders, overdue accounts, monthly reporting, banking, filing and interfacing with our German parent.  If you have experience with bookkeeping or ERP systems, this would be a great asset to our organization.

Sales & Marketing – we sell directly to education and industry clients and we also manage multiple channels within North America and Latin America.  We need assistance with many sales and marketing related activities such as:  marketing campaigns, market research, lead generation, online data mining and channel/partner management.  All sales will soon be managed with an advanced CRM called Microsoft Dynamics CRM.  Data entry, management and reporting within this system will also be required.

Tradeshows – our tradeshow schedule can be intense in Spring and Fall.  We require someone to manage all our tradeshows so we can stay focussed on building the business.  This entails:  conference sign-up, ordering booth materials, organizing marketing material, shipping and management of all activities related to tradeshows.

Office Management – we have a very small office, but do require someone that can keep us organized and managed so we can be successful.  This will require:  answering the telephone, filing, booking shipping/couriers, database management, and banking.

We realize that we’ve listed a lot of very unique and different tasks, but this is what keeps it interesting.  Some activities will be the same every week, some will vary depending on the time of year and sometimes we’ll throw in something completely new.  If you’re up for the task, here are some important skills we’re looking for:

Attitude: Positive, Flexible, Willing to Learn, Respectful & Passionate about our direction

Communication: Professional, Articulate, Ability to Craft Well Written Documents & Advanced Language Skills

A Wizard At:  Computers, MS Software, Online Navigation, Online Data Mining, Online Searches, & Accuracy

Over the Top Great At: Problem Solving, Multitasking, Organizing & Completing Activities on Time

Experience With:  Bookkeeping, Sales Coordination, Sales Assistance, & Office Management in a similar environment

Education:  College or University Level

Nice to Have Skills:  Experience with the ERP System Navision, and  Knowledge of MS Dynamics CRM, Ability to Speak Spanish or German.

What do we offer?

In the short-term we’d prefer someone that can work on contract part time for approximately 15 – 20 hours a week.
•    We pay well and we can pay per hour or per contract
•    Flexible working hours – we are flexible with the days and hours of work.
•    A small downtown Vancouver office
•    Room for growth

While this position is advertised as a part-time contract, we’d like to stress that we are not looking for a short-term commitment.  If you become part of our small team, we’d like a commitment to stay a part of that team in the coming years. This can remain as a part-time role or grow into something full-time.

If this sounds like something for you, please email us your resume with a great cover letter so we can learn more about you – vancouver@heliocentris.com.  Please no phone calls.

Thanks for taking the time to consider our opportunity.